Operations Review
We are committed to quality and our business processes and routines have been established thanks to our experience to ensure that we meet your quality and delivery requirements. Our data entry routines include:

• Proof checks and data entry
• Data control audits
• Regular reporting of work systems
• Data entry software and validation tables
• Dispatch of Data to the customer
• Double Keyed Data (when required by the customer)
  

What Makes Us Unique?
We have been involved in data management solutions for 3 years. This has helped us to evolve systems and procedures which ensure glitch-free output. Every stage of production is monitored and discrepancies are corrected before they get to you.

Training
Every Project begins with hands-on staff training. This helps them to get comfortable with the project on hand. Our production managers and supervisors are responsible for job training and provide the specific project directives.

Proven Tracking Procedures
Throughout each stage of production all work is tracked and accounted for. Jobs are logged in with careful notation of detail and then checked against client inventory control logs and freight alerts. Unique identifiers are systematically employed to ensure that each group of work is processed and output only once. Before releasing data, outgoing and incoming control logs are compared, providing another assurance of completed work.

Data Entry Software
Data entry software is an essential tool that always speeds the data entry process and minimizes errors in the data entry process.  Most of our clients provide us with a specific data entry software. When that is not the case we develop our own to ensure that your entry job will completed rapidly without compromising its quality thanks to validation tables and job specific edits.

Job Specific Edits and Validation Tables
Project specific edits and validation tables are customized by experienced programmers. All fields are systematically analyzed assuring data validity and integrity. Among other variables, the quality control system checks:

• field length
• data type
• valid codes
• relational data integrity
• abbreviations when applicable
• mandatory fields
• sequential numbering

Standard spell checking can be employed and, when necessary, a customized data dictionary is created. When applicable, system generated fields are employed.

Confidentiality
Our facilities operate at least 2 shifts and are maintained under constant 24 hour security. All employees and visitors are required to show identification and sign a log book. Employees are not permitted to leave the premises with work or coding manuals. Furthermore, management approves all outgoing data shipments and transmissions to ensure production control.

All data is backed up daily, kept for 90 days or longer if needed, and stored in a secure location off-site under management control. We can store source documents for any period after the initial 90 days for a minimal charge, or the documents can be returned. Arrangements can also be made to destroy the documents by incinerating or recycling.